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Main Activities |
Deadlines |
Online Materials |
Unit Coordinators contact the TLC if help is required with major projects
or new units. |
Negotiate one teaching period ahead |
| Unit Coordinators contact the Teaching and Learning Centre to arrange
fee-for-service web development for new or updated online units. |
Negotiate two months before the teaching period |
Unit Coordinator reviews the process for going
online.
Unit Coordinator submits a request for an online unit from the link to the Online Unit Request
System from the Teaching & Learning tab in the staff portal, then sets up the unit for their
teaching. |
Two weeks before an online unit is to be made available to students |
TLC staff activate the unit on the learning management system (LMS).
Students are able to access the unit. |
Two working days before the nominated activation date |
| Unit Coordinators request Lectopia (audio recordings) through Bookings in Lectopia
(BiL). |
2 weeks before the first lecture |
| Unit Coordinators request CDs of recorded lectures for equity students and those
with poor internet access. |
By week 4 |
Timetable |
Unit Coordinators place timetable requests with Office of Commercial Services. Note:
Some laboratory bookings etc are handled within the Division. |
End of August of previous year for all teaching periods |
Bookshop |
Bookshop sends Textbook Adoption list to Unit Coordinators for confirmation. |
Semester 1, Summer School, Trimester 1: Mid September
Semester 2: Mid March |
| Unit Coordinators submit order forms for textbooks to the Bookshop. |
Semester 1, Summer School, Trimester 1: End of September
Semester 2: End March
Other: 4 weeks before unit begins |
Murdoch Print sends the Bookshop any unit materials for sale to internal
students.
NB Unit Coordinators do not need to request reprints for internal students. Students
order them online as required using Uprint |
1 week before unit start date |
Library |
Unit Coordinators contact the Liaison Librarian about teaching and research
resources. |
As soon as you know you are coordinating the unit |
| Unit Coordinators contact the Liaison Librarian to arrange training in
research skills for themselves or their students. |
Semester 1: November of previous year
Semester 2: End of May
Other: 5 weeks before unit begins |
| Unit Coordinators provide materials (including the Unit Reader but not
the Unit Information and Learning Guide) for placement on Reserve and ECMS (e-Reserve). |
Semester 1 and 2: Week 12 of previous semester
Other: 8 weeks before unit starts |
Unit Information and Learning Guide |
Unit Coordinators consult Callista and use the information for projected
enrolment figures to requisition Unit Information and Learning Guides from Murdoch Print. |
Semester 1: Before Christmas break
Semester 2: End of May
Other: 8 weeks before unit begins |
| Unit Coordinators/Schools send originals of materials with a completed
order request to Murdoch Print. |
Semester 1: Before Christmas break
Semester 2: End of May
Other: 8 weeks before unit begins |
| Unit Information and Learning Guides sent to Schools for distribution. |
Before unit begins |
| Murdoch Print provides Library with soft copy of Unit Information and Learning
Guides. |
When they are received from Unit Coordinators |
| Unit Coordinators/Schools make reprint requests to Murdoch Print for internal
students and School only use. |
As required |
Unit Readers, Lab Manuals etc |
Unit Coordinators provide Murdoch Print with original documents and order
requests.
(Unit Coordinators/Schools must request those copies required for School only use
and may include order quantities for internal and external students for information.) |
Semester 1: Before Christmas break
Semester 2: End of May
Other: 8 weeks before unit begins |
| Murdoch Print determines the initial number of Unit Readers to be produced
for sale in the University bookshop and for external students. |
Semester 1: Before Christmas break
Semester 2: May
Other: 8 weeks before unit begins |
| Internal students order further copies online in the Bookshop using UPrint. |
As required |
| Murdoch Print and Open Distance and eLearning (ODE) manage reprints for
external students. |
As required |
| Unit Coordinators/Schools make reprint requests if material is for School
only use. |
As required |
Open Distance and eLearning (ODE) |
Murdoch Print distributes printed materials to ODE (formerly External Studies
Unit.) |
3 weeks before unit begins |
| Unit Coordinators prepare/update cover letters and forward them electronically
to ODE. |
Semester 1: Mid January
Semester 2: Mid June
Other: 4 weeks before unit begins |
| ODE despatches unit materials to external students. |
The week before unit begins |
| Unit Coordinators return electronic Coordinator/Tutor Allocation forms
to ODE. |
End of week one |
| ODE provides external students with advice on tutor allocation. |
End of week 2 |
Assessment and exams |
Unit Coordinators request exemption to the Assessment Policy through the
Assessment Committee where the assessment methods do not meet policy requirements. |
Semester 1: October of previous year
Semester 2: April
12 weeks before unit begins |
| Examination/assessment requirement advice is provided to the Examinations Office
(Open Book, calculators etc). |
End of week 5 |
| Examination papers are delivered to the Examinations Office, Office of Central Student
Administration. |
Week 10
Week 9 for off campus students |
| Unit Coordinators download latest unit list from Callista and return completed Results/Final
Assessment electronically to the Division Student Administration Office. |
No exam: Thursday of last week of assessment
Exam in first week: Monday of the following week
Exam in second week: Wednesday of subsequent week |
Unit Administration |
Unit Coordinators check Callista for numbers of students and download a class list
in Excel for tutorial and assignment records. |
One week before unit begins |
